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Freedom Of Information

Frequently Asked Questions

How does FOI work?

Limerick Institute of Technology is currently preparing a Draft Model Publication Scheme under the guidelines recently approved by Mr. Brendan Howlin, TD, and Minister for Public Expenditure and Reform under Section 8 (7) of the Freedom of Information Act 2014. This Model Publication Scheme must be adopted by all FOI bodies and the required format has been specified common to all bodies.

Section 8 of the Freedom of Information Act requires FOI bodies to prepare and publish a scheme concerning the publication of information by the body in conformity with a model publication scheme or guidelines made by the Minister.

The Act requires public bodies to respond to requests from the public for information held by them. They are required to acknowledge the request within 2 weeks (10 working days) and make a decision on the request within 4 weeks (20 working days). In certain circumstances this time frame may be extended. If a response is not issued within the specified time, the request is deemed to have been refused and the requester can then proceed to the Internal Review stage.

How can a request be made?

An FOI request can be submitted using the Institute’s FOI Application Form or by writing to the Limerick Institute of Technology Freedom of Information Officer (link) by letter/email.

If you choose to make your request in writing by letter/email please be sure to include the following: • State clearly that your request for records is being made under the Freedom of Information Act; Provide your postal address, a mobile/phone number and your email address so we can contact your if necessary to clarify the details of your request; • If your request is for personal information, please forward a copy of personal ID (student/staff ID card etc.) • Provide as much details as possible to enable the Institute to identify, search and retrieve (if held) the record(s) sought.

There is no application fee for making an FOI request. Section 27 of the FOI Act 2014 does however provide for Search, Retrieval and Copying Fees.

If your request is for personal records, no fees will be charged for copying of records requested unless a large number of records are involved. In the event of charges accruing, the rates of these fees are as follows;
€20.00 per hour – Search and retrieval
€ 00.04 per sheet for a photocopy

Records under the scope of the Act
The Act applies to all records and can include; 

• Paper records – books, files, letters, loose papers, diaries, post-it notes, computer printouts et;
• Electronic records - discs, CD’s emails, databases;
• Audio-visual records - films, videos, tape recordings;
• Photographs – maps, plans, microfiche and microfilm;
Records can recorded or stored in any format, manual or electronic. The Act covers drafts, prints and copies of records.

Access to Information in Records
Access to information under the Act us subject to certain exemptions. Should Limerick Institute of Technology withhold information under any of the exemptions, the exemption that has been invoked will be clearly explained in the decision letter that is issued to the requester.

Some of the Key Exemptions built into the FOI Act
• Personal information (other than information directly relating to the person making the request;
• Commercially sensitive information;
• Information sup[lied to the Institute in confidence;
• The performance of certain investigative functions and negotiations
• Law enforcement and Public Safety
• Research and natural Resources


• FOI Central Policy Unit : http://foi.gov.ie/
• Data Protection Commissioner: www.dataprotection.ie
• Office of the Ombudsman: www.ombudsman.ie
• Office of the Ombudsman for Children : www.oco.ie
• Citizens Information Centre: www.citizensinformation.ie


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